Inventory software for resellers and flippers

How it works

One jacket, from the bale to what it left you

Intake

buys items marked Can be purchased

Prepare

shelves anything received

Sell

sells items marked Can be sold
packs items marked Used in fulfillment

Know

reads every sale

Bought and resold · The North Face Nuptse Jacket, Black S · Rust & Rivet Vintage

Intake · Bought

$14.00

one jacket out of a bale of 20

Prepare · Shelved

$17.71

the bale’s extra costs, spread across all 20

Sell · Sold on Depop

$100.00

its own $17.71 goes with it

Know · Kept

$67.80

sold for: $100.00
the jacket: −$17.71
shipping label: −$10.40
processing fee: −$3.75
packaging: −$0.34

Intake buys items marked “Can be purchased”
Prepare shelves anything received
Sell sells items marked “Can be sold”, packs items marked “Used in fulfillment”
Know reads every sale

The sale subtracts what this jacket cost — its share of the bale, freight and fees included — not an average of everything you bought.

Why it fits

Built around the buy nothing else handles

Most inventory tools assume you know what you bought and what each thing cost the day it arrived. A reseller often knows neither for weeks. Intakes is shaped around that.

The mixed-lot buy

Sell before you finish counting — without pretending the cost is final.

A storage unit, a pallet or an auction lot, recorded as one purchase at the price you paid, while the contents are still being counted.
The purchase says how much of that price is still to be spread over what you have not counted yet.
List and sell as you unpack; a sale from an unfinished lot marks its profit provisional.
When the purchase closes, the price spreads across everything you found, including what already sold.

How mixed-lot costing works, step by step

An open intake's totals: a $46 buyer's premium recorded, a $506 purchase total, and the difference marked $460 short while the items are still being counted.

A closed intake's totals: a $310 subtotal plus a $31 buyer's premium, a calculated total of $341 that matches the purchase total.

Every fee where it belongs

The margin on a $45 jacket is told the truth

Freight and a buyer’s premium on the purchase spread across its items. The marketplace’s fee and the postage you paid land on the sale. The box is counted too. What is left is what you actually made.

Name your fees in your own words — final value fee, promoted listing, buyer premium — and report on them by that name.
Shipping you charge and shipping you pay are two lines, so the gap between them is visible.
Damaged and lost stock keeps its cost, so a write-off is a real number on its own line.

What is sitting

Slow stock, ranked by how long it will take to sell

Not by last-sale date, which misreads both your steady sellers and your dead weight. Days of cover — today’s pile at its recent pace — reads both right, so you know what to discount and what to stop buying.

Profit by item, by channel, by size or colour, for any period.
A bestsellers report with the items that never sold at the bottom.
A low-stock watch on the things you restock, with an email when they run out.

Slow-moving inventory

Sellable stock ranked by days of cover — how long the stock on hand lasts at its recent sales pace

ItemStockSold (90d)Days of cover

Knit beanie, grey 36 0 — No sales in 90 days

Wool scarf, plaid 27 4 ~608 days

Leather belt, brown 12 9 ~120 days

Canvas tote, natural 25 58 ~39 days

A steady seller with deep stock is slow; a dusty one-off that sold yesterday is not fast. Days of cover reads both right.

Intake 1042 — history

Nobody had to write any of this down

Maya closed the intake

Costs recalculated on 138 items — including 21 already sold · today, 2:14 PM
Dan added a whole-intake adjustment

Buyer premium +$36.80 · today, 11:03 AM
Maya reopened the intake

“Forgot the auction fee” · today, 10:58 AM
Dan added 12 units of Wool coat, camel

Line 4 · yesterday, 4:41 PM

Corrections are honest — history is never quietly rewritten.

Corrections

Forgot the auction fee? Reopen, add it, reclose.

Every affected cost recalculates — including on the pieces you already sold — and every change is on the record with who did it and when. Nothing rewrites history silently, and nothing needs re-entering.

Returns recorded as goods back in and money back out, in the month it happened.
Un-complete a sale to fix it. Pull a prepared batch back.
Erase what you never actually received; write off what you lost.

Marketplace connections

eBay and Etsy orders arrive on their own — with what they charged you

Connect the account once. Orders land within the quarter hour, each priced exactly as the marketplace priced it, and every fee it took is recorded on the sale by the name you gave it — final value fee, promoted listing, the label you bought. No payout report to reconcile at the end of the month.

Each order waits for you to turn it into a sale — or records itself, if you tell it to. Either way the sale is a draft until you reserve it.
A fee that posts three days after the parcel still lands on that sale, and never touches a line you typed yourself.
Your listings mirrored, with one page adding them up against your stock — five on the shelf and five up on each of two shops is ten promised.
Read-only: Intakes reads your shop and never changes it. Publishing and cross-listing from Intakes are on the way.

An Etsy order's totals: what the buyer paid, then what the marketplace took, line by line — transaction fee, shipping transaction fee, listing fee, payment processing fee and shipping label.

Intakes is an independent product, and is not endorsed or certified by any marketplace it connects to.

Questions

What resellers ask first

My whole inventory is in a spreadsheet. Do I have to retype it?: No. Export it as a CSV, drop it on the import page and match your columns — name, SKU, quantity, what you paid, when, from whom. Intakes shows you exactly what it would do before it does anything: how many new items, how many rows matched things you already have, and one draft purchase per date and supplier in the sheet, so your stock arrives with its cost rather than as a bare list. Up to 2,000 rows at a time, and re-importing the same sheet adds nothing, because rows match on SKU and then on name.
I buy storage units and pallets. Do I have to count everything before I can sell?: No. Record the buy as one purchase at the price you paid, open it, and start listing and selling as you unpack. Profit on those sales is marked provisional until you close the purchase; when you do, the price spreads across everything you found and the sold items get their final cost.
Do I have to use the preparation step?: Only if you want to. A flipper checks "make available now" when the purchase opens and the goods go straight onto the shelf. The station is there for anyone who inspects, photographs or shelves across many locations — and it stays out of the way for anyone who does not.
What about marketplace fees, shipping I charge, and the box?: Each lands where it belongs. Fees and shipping are recorded on the sale — in your own words, so eBay’s final value fee is called that — and packaging is bought like any other stock and counted into the profit of the sale it shipped in.
I sell on eBay and Etsy. Do my orders come in on their own?: Yes — connect the account and your listings and orders come in on their own, for every workspace. Each order waits for you to turn it into a sale, priced exactly as the marketplace priced it, with its fees recorded where they belong; check one setting and the orders with nothing in their way record themselves. Intakes only reads your shop, so nothing in Intakes changes it. Shopify and Amazon are next.

Messy buying, item-by-item selling — and a profit figure you can trust.

A vintage shop in three minutes