What can Intakes change on my eBay account?

Nothing until you ask it to. Connecting reads your listings, orders and fees. Intakes changes a listing in two cases only: you turn on stock sync for the account, which sets quantities, or you save a title, price or quantity from a listing’s page. Stock sync shows every quantity it would change before you turn it on.

Do my orders turn into sales on their own?

Each order waits for you to turn it into a sale, or you can check one setting and every order with nothing in its way records itself as a draft sale. An order Intakes cannot place, because nobody has said which item a listing is, waits and says why.

I buy pallets and storage units. Does the cost still work?

Yes. Record the buy at the price you paid, list and sell while you unpack, and close the purchase when you have counted it. The price and freight spread across everything you found, and the eBay sales you already made take their final cost.

My listings are not in Intakes yet. Do I have to type them in?

No. Connect the account and bring your listings into the catalog, one at a time or all at once. A listing with variations becomes an item family with one item per variation, with the listing’s photo and your eBay price as a starting point. Where a SKU or a one-off title already matches an item, the listing matches itself.

Can I connect two eBay accounts?

Yes. Each account is its own sales channel in one workspace, with its own listings and orders, and they share your stock. Purchases are shared across the workspace, so revenue and item margin split by account, while full profit does not.

$49 a month per workspace, however many accounts you connect and however many people use it, with 1,000 items and 300 completed sales a month included. The first 60 days are free, and no card is needed to start.

For eBay sellers

Your eBay sales, with what each one really left you.

Connect your account once. Orders arrive within about a minute of being paid, every fee eBay charged lands on the sale by name, and each piece carries what it cost you, even out of a pallet.

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60 days free · No card required · Every feature included

New eBay order

The North Face Nuptse Jacket

Black, size S

Item total: $100.00
Shipping charged: +$10.00

Here within about a minute of being paid.

The sale it became

Each charge by name, on this sale

Final value fee: −$16.18
Per-order fee: −$0.40
Promoted listing: −$3.00
Shipping label: −$10.40
This jacket, out of its bale: −$17.71

What you kept $62.31

An example order, using the cost of a jacket from a demo vintage shop.

What connecting does

Everything eBay knows about a sale, where you can use it

eBay tells you what sold and what it took. Intakes adds what the item cost you, so the figure at the end is your profit.

Orders and fees

Every eBay fee, on the sale it belongs to

eBay books its charges over the days after a sale. Intakes reads them by kind and keeps each one on the order it belongs to, so there is no payout report to reconcile at the end of the month.

Final value fee, per-order fee, promoted listing charges, international and regulatory fees, each on its own line.
You say once which of your own fee types records each one, and can report on your ad spend apart from the fees you cannot avoid.
A label bought through eBay lands on the sale, however long after the order it was bought.
A sale will not complete while it records less than eBay says it charged, so a late fee is never lost.
The buyer’s address, the delivery they paid for, their checkout note and the tracking number, ready for packing.
A refund is marked on the order, with what eBay credited back of its fees, in the month it happened.

What it cost you

The profit eBay cannot show you

eBay knows what it took. It cannot know what you paid for the pallet. Record the buy as one purchase, list and sell while you unpack, and each piece ends up with its share of the price and freight, including the ones already sold.

Profit by item, by category and by where you bought it, so you know which auction is worth going back to.
Profit stays marked provisional until the buy is fully counted.
How mixed-lot costing works

Sales broken down by source: each place the shop buys from, ranked by what it earned, with its margin rate beside it.

Stock sync

Sell the last one anywhere and your eBay listing stops offering it

Turn on stock sync and each listing you have matched to an item offers what you can actually sell. A sale at a market, on Etsy or typed in by hand lowers it within a minute or two.

It is off until you turn it on, and shows every quantity it would change first.
It counts what you hold, less draft sales and orders still waiting, so one piece is never promised twice.
One page adds up what your listings offer against what you hold, item by item.
Change a title, price or quantity from a fixed-price listing’s page and it is saved to eBay.
eBay ends a listing at zero unless the account’s Out-of-stock control is on. Turn that on and an empty listing waits, hidden, until there is stock again.
A variation listing needs a SKU on each variation for its quantity to be set from outside eBay. The ones without are named.

How selling in several places without overselling works

Variations

Every size and color finds its item

Say which item family a listing sells and each variation lands on its own item. Values that match by name map themselves, and every later order of that listing resolves by itself.

What stays on eBay

List on eBay. Run the business here.

Intakes does not create listings. eBay’s own form has the categories, item specifics and suggestions a listing needs, and you only do that once. Intakes picks up a new listing on its next read, every six hours, or at once when you press Sync now.

Spreadsheets

Tracking eBay sales in a spreadsheet?

A sheet works until a lot costs one price and the fees have to be typed from a payout report. Bring it with you: export a CSV, match the columns, and each row becomes an item and a line on a draft purchase at the price you paid. Nothing is created until you have seen what it will do.

Intakes compared with a spreadsheet Our free spreadsheet eBay fee calculator

Questions

What eBay sellers ask first

What can Intakes change on my eBay account?: Nothing until you ask it to. Connecting reads your listings, orders and fees. Intakes changes a listing in two cases only: you turn on stock sync for the account, which sets quantities, or you save a title, price or quantity from a listing’s page. Stock sync shows every quantity it would change before you turn it on.
Do my orders turn into sales on their own?: Each order waits for you to turn it into a sale, or you can check one setting and every order with nothing in its way records itself as a draft sale. An order Intakes cannot place, because nobody has said which item a listing is, waits and says why.
I buy pallets and storage units. Does the cost still work?: Yes. Record the buy at the price you paid, list and sell while you unpack, and close the purchase when you have counted it. The price and freight spread across everything you found, and the eBay sales you already made take their final cost.
My listings are not in Intakes yet. Do I have to type them in?: No. Connect the account and bring your listings into the catalog, one at a time or all at once. A listing with variations becomes an item family with one item per variation, with the listing’s photo and your eBay price as a starting point. Where a SKU or a one-off title already matches an item, the listing matches itself.
Can I connect two eBay accounts?: Yes. Each account is its own sales channel in one workspace, with its own listings and orders, and they share your stock. Purchases are shared across the workspace, so revenue and item margin split by account, while full profit does not.
What does it cost?: $49 a month per workspace, however many accounts you connect and however many people use it, with 1,000 items and 300 completed sales a month included. The first 60 days are free, and no card is needed to start.

Selling on Etsy too? One workspace connects both. How it works on Etsy

Intakes is an independent product, and is not endorsed or certified by eBay.