What connecting does
Everything Etsy knows about a sale, where you can use it
Etsy tells you what sold and what it took. Intakes adds what the item cost you, so the figure at the end is your profit.
Orders and fees
Every Etsy fee, on the sale it belongs to
Etsy keeps its fees in your shop’s payment ledger, away from the order. Intakes reads the ledger and ties each charge back to its order, so there is no monthly statement to reconcile.
- The transaction fee, the listing fee a sale triggers, the shipping transaction fee, the payment processing fee and a label bought on Etsy, each on its own line.
- A label bought hours after the sale still lands on that sale, and never touches a line you typed yourself.
- Sales tax and Etsy’s buyer fee pass through, so they are never counted as your revenue or your cost.
- Refunds appear on the order with the reason given, and the fees Etsy credits back are recorded in the month they arrived.
Variations and checkout questions
Every order lands on the exact item
Etsy gives a listing two variations, so the third thing a buyer picks is often a question at checkout. Say once which item family a listing sells and what each answer means, and every order finds its item by itself.
- Colors and sizes that match by name map themselves. You only step in where the words differ.
- A checkout answer can choose the item, add one to the order, like a measuring tape, or change nothing.
- A name to embroider or a gift note rides on that line of the sale, for whoever makes or packs it.
- A listing sold in 1, 2 and 3 yard options is one fabric: two of the 3-yard option draws six yards.
Stock sync
Sell the last one anywhere and Etsy stops offering it
Turn on stock sync and each listing you have matched to an item offers what you can actually sell. A sale at a market, on eBay or typed in by hand lowers it within a minute or two.
- It is off until you turn it on, and shows every quantity it would change first.
- It counts what you hold, less draft sales and orders still waiting, so one piece is never promised twice.
- Made to order? Leave that listing out and its quantity stays yours to set.
- One page adds up what your shops offer against what you hold, item by item.
- Change a title, price or quantity from a listing’s page and it is saved to Etsy.
- A listing at zero reads as sold out on Etsy, and renewing it costs Etsy’s listing fee, so that stays your call.
Made by you, or bought to resell
The other half of the profit
Etsy knows what it took. It cannot know what the piece cost you. Intakes prices each batch from the materials it used and each thrifted find from the purchase it came from.
What stays on Etsy
List on Etsy. Run the business here.
Intakes does not create listings. Etsy’s own form has the categories, attributes and suggestions a listing needs, and you only do that once. Intakes picks up a new listing on its next read, every six hours, or at once when you press Sync now.
Spreadsheets
Outgrown your Etsy spreadsheet?
A sheet works until the fees have to be typed from a monthly statement and a bag of wax costs more than the last one. Bring it with you: export a CSV, match the columns, and each row becomes an item and a line on a draft purchase at the price you paid. Nothing is created until you have seen what it will do.